🔏Manage Access

Your Knowledge Bot can be shared with your coworkers. By simply setting your bot on "Public", all your colleagues will be able to add the Bot to their dashboard. For more personalized sharing options, we have created the following options:

Sharing Options

Direct Access

You can share your bot by providing its unique URL to the intended users. This method allows you to control access through permission settings, ensuring that only authorized individuals can interact with your bot. Additionally, you can monitor usage through analytics to track how and when your bot is being used.

Team Collaboration

For collaborative environments, enable your team members to access the bot's configurations (make them an Editor). This feature allows multiple users to make adjustments as needed and collaborate on improvements. By sharing access with your team, you can ensure that the bot evolves with collective input and expertise. If your coworkers should not edit the Bot Settings, simply invite them as Users.

Different Roles of Access

• User: If you give User access, your coworker will be able to use the Bot with the Settings you have chosen.

• Editor: If you give Editor access, your coworker will be able to edit the Bot's Settings.

• Owner: If you are the Owner of the bot, you are able to delete the Bot.

Access Management

Effective access management is essential for maintaining security and control over your bot. You can specify who has the ability to view the bot, use it, edit settings, and access analytics. This granular control helps in safeguarding your bot's integrity and ensuring that only authorized personnel can make significant changes.

Before sharing your bot, double-check the access settings to ensure that they align with your security and collaboration policies.