Set Up Prompt Library
Prompts are reusable, customizable prompt shortcuts that help streamline tasks, saving time and improving productivity. They allow you to automate specific queries, ensuring consistency and efficiency in responses.
Why use Prompts?
Efficiency: Reduce repetitive typing and automate frequently used prompts.
Consistency: Ensure responses follow a structured and standardized format especially across scaling teams.
Customization: Tailor Prompts to fit specific workflows and your needs.
Collaboration: Share Prompts within your organization for uniform responses.
Faster Decision-Making: Instantly generate reports, summaries, and recommendations.
It is possible to create custom Prompts or take advantage of Blockbrain’s pre-made Prompts for quick and easy implementation. Simply activate the pre-made prompts or create your organization's own custom prompt through the bot settings.
How to Create a Pre-made Prompt
Go to Bot Settings (or during bot creation).
Click + Add a Prompt.
Select or create a category for the prompt.
Name your prompt and add instructions.
(Optional) Add a description so your team knows the prompt’s purpose.
How to use a Pre-made Prompt
Access prompts directly from the text box once they are activated in your Knowledgebot.
Manage which prompts appear by toggling them on/off in Bot Settings (right-side toolbar)
Sample Use Cases
Store your commonly used prompts into the Prompt Library, allowing you to trigger complex queries with a single click. Here are some practical ways to use Prompts:
Summarizing Documents: Upload long documents and use a Prompt to generate concise summaries in a preferred format.
Crafting Reports: Gather multiple pieces of information and structure them into a well-organized report.
Refining Tone & Style: Improve writing clarity, simplify text, or adjust tone to match your audience.
Strategizing: Analyze company data and use a Prompt to generate business insights or summaries.
Creating Sales Emails: Input client and project details, and let a Prompt generate a personalized sales email.
Best Practices
Here are some best practices to ensure your Prompts work effectively and seamlessly integrate into you and your team's workflow:
Use clear and descriptive names: Ensure each Prompt is easy to identify and use.
Organize Prompts into categories: Group Prompts by function for better navigation.
Test and refine prompts regularly: Improve response quality over time.
Encourage team collaboration: Share and standardize Prompts to improve efficiency across teams.
By following these best practices, you can maximize the effectiveness of Prompts and create a more streamlined, automated workflow.
FAQs
How do Prompts differ from Workflows?
Prompts handle single-use prompts, while Workflows automate multi-step processes for more structured interactions.
Can I share my Prompts with a team?
Yes, you can share Prompts with a team once you have given them access to the same Knowledge Bot
Why can't I see any Prompt?
Simply activate your organization's prompts in the Knowledge Bot settings.
Is Intent Agent different from Prompts?
Yes, Intent Agents is an advanced features with different functions. While Prompts are customizable prompt shortcuts designed to automate tasks, Intent Agents enhance answer quality by referencing database source folder descriptions. They operate independently from regular Prompts and serve different purposes in refining AI interactions.
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