Outlook Agent
Connect Blockbrain to your Outlook and let AI help you manage your emails, calendar, and tasks — all from one place, in plain language.
What Can You Do?
Once connected, just type what you need — no special commands required.
📧 Send Emails
Draft and send emails — just describe what you want to say
🔍 Read Messages
Find and summarize emails in your inbox
📅 Manage Your Calendar
Check your schedule and create meetings
✅ Handle Tasks
Create and track your to-do items
👤 Find Contacts
Look up people in your organization
Quick Setup — 3 Easy Steps
Step 1: Select the Outlook Agent
Open any Blockbrain chat
Click the AI Models dropdown (top left)
Click "Show detailed AI model list"
Find and click "Outlook Agent"
Step 2: Connect to Your Outlook Account
Click "Configure" in the Status column
Click "Connect"
Sign in with your Microsoft 365 account
Click "Accept" — this gives Blockbrain permission to access your Outlook
Step 3: Start Using It!
That's it — you're all set! Just type what you need in plain language.
What Can You Ask?
Write naturally, like you'd ask a colleague. Here are some examples:
📧 Emails
"Send an email to John about tomorrow's meeting"
"Find emails from Sarah about the budget"
"What important emails did I receive today?"
"Draft a follow-up email for the client meeting"
📅 Calendar
"What's on my calendar today?"
"Schedule a meeting with the team for Friday"
"When is my next free 30-minute slot?"
"Create a calendar event for the project review"
✅ Tasks
"Add 'Review budget' to my task list"
"What tasks are due this week?"
"Mark the presentation task as complete"
"Create a task to follow up with the vendor"
👤 Contacts
"Find contact info for Maria from marketing"
"Who works in the finance department?"
"Get me John's email address"
How Does It Work?
Your account = Blockbrain's access
Blockbrain acts on your behalf using your existing Outlook permissions:
You can only see emails and calendars you normally have access to
Emails sent through Blockbrain appear as if you sent them directly
Nobody can use Blockbrain to access things you can't access yourself
Smart assistance, built in:
AI helps you write professional, well-structured emails
It suggests meeting times that fit your availability
Tasks are organized by priority and deadlines automatically
Example Conversations
Sending an Email
You: "Send an email to the marketing team about next week's campaign launch"
Blockbrain: "Here's a draft for you:
Subject: Campaign Launch — Next Week Preparation
Hi Marketing Team,
I wanted to touch base regarding our campaign launch scheduled for next week. Could we please ensure all materials are finalized and review the timeline one more time?
Let me know if you need any support or have questions.
Best regards"
Would you like me to send this, or would you prefer to make any changes?
Checking Your Calendar
You: "What meetings do I have tomorrow?"
Blockbrain: "Here's your schedule for tomorrow (Thursday, Oct 24):
9:00 AM — Team Standup (30 min) · Conference Room A
11:00 AM — Client Presentation (1 hour) · Online
2:00 PM — Budget Review (45 min) · Finance Office
4:00 PM — Project Planning (1 hour) · Conference Room B
You have a free slot from 12:00–2:00 PM."
Tips for Better Results
The more specific your request, the better Blockbrain can help you.
For Emails
✅ Name the recipient clearly: "Send to John Smith" or "Email the finance team"
✅ Mention the topic: "Email about the quarterly report"
✅ Set the tone: "Send a formal email" or "Write something friendly"
For Calendar
✅ Include a timeframe: "Schedule for next week" or "Find time tomorrow"
✅ Specify the duration: "30-minute meeting" or "2-hour workshop"
✅ Mention who's attending: "Meeting with Sarah and Tom"
For Tasks
✅ Be specific: "Add task: Review contract by Friday"
✅ Set a priority: "Create high-priority task for client follow-up"
✅ Include a deadline: "Task due next Tuesday"
Security & Privacy
What Blockbrain can do:
Read your emails and calendar events
Send emails on your behalf
Create and modify calendar appointments
Manage your tasks and to-do lists
Access your contact directory
What Blockbrain cannot do:
Access other people's private emails or calendar events
Change your Outlook settings or password
Share your data with unauthorized parties
Built-in safety:
Sent emails always show your name as the sender
Calendar invites come from your account
You can revoke access anytime in the Outlook Agent settings
Troubleshooting
"Can't send email"
Check that you have permission to send emails from your account
Verify your internet connection
Try reconnecting: click Configure → Connect again
"Calendar events not showing"
Click Configure again to refresh the connection
Make sure you have calendar access in Outlook
Check you're signed in with the correct Microsoft account
"Tasks not syncing"
Make sure Microsoft To Do or Tasks is enabled in your account
Check that your Microsoft 365 license includes task features
Try creating a task directly in Outlook to test the connection
"Contact search not working"
Verify you have access to your organization's address book
Check if the person exists in your contacts
Try searching with a different spelling or just their first or last name
Advanced Features
These work with natural language too — just ask!
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