# Create a Prompt

Prompts are reusable, customizable prompt shortcuts that help streamline tasks, saving time and improving productivity. They allow you to automate specific queries, ensuring consistency and efficiency in responses.

#### **Why use** Prompt&#x73;**?**

* **Efficiency**: Reduce repetitive typing and automate frequently used prompts.
* **Consistency**: Ensure responses follow a structured and standardized format especially across scaling teams.
* **Customization**: Tailor Prompts to fit specific workflows and your needs.
* **Collaboration**: Share Prompts within your organization for uniform responses.
* **Faster Decision-Making**: Instantly generate reports, summaries, and recommendations.

It is possible to create custom Prompts or take advantage of Blockbrain’s pre-made Prompts for quick and easy implementation. Simply activate the pre-made prompts or create your organization's own custom prompt through the bot settings.

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To set up a prompt, refer to the [How to Build a Knowledgebot](../../how-to-build-a-knowledge-bot#id-10.-setting-up-agents-and-workflows) page

## Sample Use Cases

Store your commonly used prompts into the Prompt Library, allowing you to trigger complex queries with a single click. Here are some practical ways to use Prompts:

1. **Summarizing Documents**: Upload long documents and use a Prompt to generate concise summaries in a preferred format.
2. **Crafting Reports**: Gather multiple pieces of information and structure them into a well-organized report.
3. **Refining Tone & Style**: Improve writing clarity, simplify text, or adjust tone to match your audience.
4. **Strategizing**: Analyze company data and use a Prompt to generate business insights or summaries.
5. **Creating Sales Emails**: Input client and project details, and let a Prompt generate a personalized sales email.

## Best Practices <a href="#best-practices" id="best-practices"></a>

Here are some best practices to ensure your Prompts work effectively and seamlessly integrate into you and your team's workflow:

1. **Use clear and descriptive names**: Ensure each Prompt is easy to identify and use.
2. **Organize Prompts into categories**: Group Prompts by function for better navigation.
3. **Test and refine prompts regularly**: Improve response quality over time.
4. **Encourage team collaboration**: Share and standardize Prompts to improve efficiency across teams.



By following these best practices, you can maximize the effectiveness of Prompts and create a more streamlined, automated workflow.

## FAQs

1. **How do Prompts differ from Workflows?**
   * Prompts handle single-use prompts, while Workflows automate multi-step processes for more structured interactions.
2. **Can I share my Prompts with a team?**
   * Yes, you can share Prompts with a team once you have given them access to the same Knowledge Bot
3. **Why can't I see any Prompt?**
   * Simply activate your organization's prompts in the Knowledge Bot settings.
4. **Is Intent Agent different from Prompts?**
   * Yes, **Intent Agents** is an advanced features with different functions. While **Prompts** are customizable prompt shortcuts designed to automate tasks, **Intent Agents** enhance answer quality by referencing database source folder descriptions. They operate independently from regular **Prompts** and serve different purposes in refining AI interactions.
